Before & After School Site Supervisor

Website CampFirePDX Camp Fire Columbia

Light the fire within

Classification: Full Time

Reports to: Multi-Site Coordinator

Compensation: $39,520 – 57,221 annually

Our Commitment to Equity

Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We would encourage you to apply, even if you don’t meet every one of our qualifications listed. If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.

Organization Overview:

At Camp Fire Columbia, we believe that every child should have the opportunity to find and pursue their spark– a passion that inspires and drives them to set and achieve goals for their future. Founded in 1910, our comprehensive program starts with early intervention at the elementary level, bridges the learning gap for middle school, and helps students thrive and plan for bright futures during high school. During the schoolyear, Camp Fire works in partnership with dozens of schools in the Metro Area. During the summer months, we offer summer camps in the Portland metro area and at our beautiful 552-acre camp, Camp Namanu, bordered by the vibrant Sandy River and presided over by century old trees. Our programs directly serve over 4,000 kids ages 5- 18 each year across an eight-county area, including the greater Portland metro region. Camp Fire Columbia helps serve an additional 11,000 children and families annually through partnerships and special projects. For more information, please visit: http://campfirecolumbia.org/.

Position Outcome:

Before & After School Site Supervisors will increase their experience and expertise in coaching and supporting staff through their solo teaching, lesson plan design and implementation and overall program effectiveness. This position will support growth and training in areas of youth development and culturally-responsive programming, including best practices in racial equity and social justice. Site Supervisors will increase the proficiencies in leading meetings, program budgets, state licensing procedures, conducting performance management directives, providing/receiving constructive feedback, and building sustainable working relationships with families, staff members, and community partners.

Position Overview:

The Site Supervisor is responsible for supervising and facilitating Camp Fire Before & After School sequenced, club-style lessons in after school settings for diverse student populations at elementary schools in grades K-5. During summer months, the Site Supervisor is responsible for supporting Summer Day Camp programs through training, working on-site, performing observations, traveling on field trips and supply/materials coordination. Other summer duties include developing school year program materials, supporting hiring processes, preparing content and locations for the upcoming school year and assisting with other administrative duties in collaboration with BAS Multi-Site Coordinators and the Department Director to achieve overall program improvement. The Site Supervisor is responsible helping youth achieve developmental outcomes program participants in academic enrichment and support creative arts, active recreation, community building, community-based learning, social-emotional growth and leadership activities through a trauma-informed lens while partnering with district representatives in an ever-changing direct service climate.

Essential Duties & Responsibilities:

This role will come in contact with students, campers, visitors, vendors and employees. Each of these persons may have visible and invisible qualities that makes that person unique. This includes race, gender, age, sexuality, ability, religion, national origin, gender identity, and other identities. This role requires sustaining an inclusive and equitable learning and working environments by having respectful and considerate behavior, thoughtful and constructive speech to all.

  1. Overseeing all program operations at site as well as supervising the planning and teaching of curriculum that promotes culturally responsive, inclusive, anti-racist learning environments.
  2. Providing timely feedback to site staff members, conducting scheduled formal reviews, tracking yearly site training hours, and creating an environment that is responsive to the communities Camp Fire is a part of.
  3. Managing all administrative functions for the site and site staff including, but not limited to, timecards and edits, handling registration documents, site financial tracking, supply and material organization, and budgeting.
  4. Maintaining Camp Fire values and best practices, licensing standards and ensures program compliance in alignment with all OCC, state, federal, and district compliance regulations.
  5. Organizing all necessary program documents in a way that is prearranged for easy recall and presentation if needed by Camp Fire Leadership, OCC licensing, registration records, court cases. Families, district partners, etc.

Job Duties:

  • Facilitate programming in an after-school setting while maintaining safety, compliance, program expectations and behavior management.
  • Maintain organized, on-going records as required by the Camp Fire office, state of Oregon Office of Child Care, and School District Partners.
  • Allocate monthly budget dollars to program supplies and materials, maintains financial tracking and record keeping, and manage task of supply shopping for site.
  • Collaborate with the site team, program team, registrar, and administration regularly for up-to-date information regarding program participants, changes to schedules, licensing documents, and registration protocols.
  • Submit all weekly and monthly paperwork to the appropriate outlet according to deadlines. Support site team members in doing the same.
  • Work within school policies, rules and expectations and uphold all confidentiality requirements.
  • Develop positive working relationships with program participants, families and school staff.
  • Be a role model for positive youth development practices, youth-adult partnerships and mentoring.
  • Participate in recruitment and retention of program participants.
  • Learn to market all in-service and full-day programs regardless of location of service.
  • Participate in outreach to families and coordinate family engagement activities.
  • Participate in the development, delivery and facilitation of all full-day programs.
  • Attend Camp Fire meetings and events, including site supervisor meetings and check-ins with the Multi-Site Coordinator and/or Department Director.
  • Collaborate with community partners, including, but not limited to, SUN School staff, enrichment program leaders/staff, school administration and office staff, and district custodial staff.
  • Engage in Youth Program Quality Assessment process.
  • Assist Multi-site Coordinators and Department Director with developing and delivering training for site staff.
  • Support the mission, purpose, and leadership of Camp Fire; project a positive image of Camp Fire.
  • Provide clear direction and priorities to direct reports and supports team members in the development of SMART goals.
  • In accordance with HR policies, conducts frequent informal performance assessment with direct reports, and formal performance assessment three times annually.
  • Ensure availability to key staff for both structured and more informal, as-needed support and coaching.
  • Ensure that high expectations and accountability are balanced by fun, compassion, understanding and support.
  • Lead team-building activities to develop and sustain high staff satisfaction and morale.
  • Attend Camp Fire meetings and events, as schedule and required.
  • Maintain regular and reliable on-site attendance for scheduled morning and afternoon shifts while also completing tasks and attending scheduled meetings off site.
  • Work collaboratively in a team environment with a spirit of cooperation.
  • Display excellent communication skills required in working with coworkers, volunteers, parents, and contractors; including the ability to communicate effectively and remain calm and courteous under pressure.
  • Respectfully takes direction from supervisor.
  • Ability to take direction and feedback from team members.
  • Other duties as assigned.

Supervisory Responsibilities:

Directly supervises program teams to meet OCC ratio guidelines. Carry out supervisory responsibilities while supporting individuals in accordance with the organization’s policies and applicable laws. Responsibilities include training employees; planning, assigning, and directing work; appraising performance; lead performance management and improvement plans; addressing complaints with a solutions-focused orientation.

Relational Skills:

  • Ability to implement a racial equity lens in the delivery of youth development programming.
  • Culturally responsive with a passion for developing youth to achieve their full potential.
  • Open to receiving feedback and making on-going program adjustments.
  • Ability to prioritize multiple tasks, manage time and stress levels, and proactively solve problems.
  • Ability to lead and motivate others.
  • Ability to collaborate as part of a team
  • Ability to be flexible, adaptive, responsive, creativity, energetic, organized, self-motivated, empathetic, and patient.
  • Be a positive role model for youth and adults at all times
  • Maintain integrity by following through on responsibilities and by accepting and abiding by decisions regarding program and policy in a positive manner.
  • Ability to work under pressure and maintain a positive attitude.

Qualifications:

Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to the safety or health of employee or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

Bachelor’s degree (B.A.) or Master’s degree (M.A) from four -year college or university in the field; or two to five years related experience and/or training in the field; or equivalent combination of education and experience. Step 8 or above on the Oregon Step Registry and/or equivalent training/experience is required. One or more years working in a supervisory position.

Working knowledge and understanding of youth development and culturally-responsive programming, including best practices in racial equity, social justice, mentoring, behavior management, youth adult partnerships, academic enrichment, life-skills, and leadership development, and academic enrichment. Understanding and application of OCC licensing policies and procedures for managing a licensed child care facility. Previous experience working in an after-school program environment that involved solo teaching, outcome-based lesson planning and current best practices in youth development, and behavior management for program participants.

Language Skills:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Computer Skills:

Ability to use various applications including database, spreadsheet, report writing, project management, graphics, word processing, presentation creation/editing, communicate by e-mail and use scheduling software. Has basic computer job skills including logging on to systems, ability to communicate by email, ability to compose documents, enter database information, create presentations, download forms, and preserve/backup important data. Understands that becoming comfortable working with Zoom, Google Meets, other platforms that will be important when supporting students with their distance learning assignments.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Certificates, Licenses, Registrations:

A valid, insurable Driver’s License is desired. This position requires a valid Oregon Food Handler’s card, Adult and Child First Aid & CPR certification and OCC Basic Safety Set Trainings, plus >15 hours of approved professional development trainings per license year. Current enrollment in the Oregon Central Background Registry. Submission of Oregon STEP registry application is preferred and required upon hire.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must frequently move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. While performing the duties of this job, the employee is regularly required to locate and collect papers and/or objects and communicate/detect sound. The employee is frequently required to be stationary, get low to the ground to collect or move object on the floor. The employee is occasionally required to ascend, balance, detect flavor and scent. The employee will supervise K-5th grade children and will be required to interact through frequent traversing and being stationary at small desks, moving through in a field or inside a gym, and navigating a playground, while observing multiple program participants.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently exposed to outdoor weather conditions. The employee is occasionally exposed to wet or humid conditions (non-weather) and extreme heat (non-weather). The noise level in the work environment is usually moderate to loud depending on the activity/day.

The employee will be required to wear a mask when working as a Site Supervisor in a district building and follow any changing health and safety guidelines including, but not limited to, self-report health checks, hand washing, and potential health exclusions when/if exposed to a positive or presumptive case of COVID-19.

Our Commitment:

Camp Fire welcomes and embraces all youth of diverse cultures, beliefs, experiences, and identities. We are committed to creating a culturally-responsive, inclusive, and safe environment for all children, families and staff.

Camp Fire Columbia is an Equal Opportunity Employer. Employment decisions are made without regard to race, age, religion, color, gender, gender expression and identification, sexual orientation, national origin, physical or mental disability, marital or veteran status, or any other classification protected by law.

To apply for this job please visit recruiting.paylocity.com.